We’re seeking an experienced Administrative Assistant/Bookkeeper to join our team on a part-time basis, between 18 hours and 24 hours a week with the opportunity to grow into a full-time position. Initial hours and days are flexible and will be based in our Austin office with possibility for hybrid work.

The main purpose of this new position is to provide comprehensive administrative support to, and work in collaboration with, the Managing Partner|Executive Adminstrator for our two business locations, Austin and Houston. In this multi-faceted role, you will be a key player in keeping our company running like a well-oiled machine.

Making this position great for those that…

Enjoy bookkeeping and office related tasks

+ Respect small business and are willing to be a part of various activities of the company

+ Are intrigued by modern residential design

+ Desire to grow in and with a company

The Administrative Assistant must uphold the highest standards of confidentiality and discretion.

ROLES AND RESPONSIBILITIES

Bookkeeping:

• Process and maintain accounts payable, to include collating and entering vendor expenses;
• Process and maintain accounts receivable and revenue, to include invoicing clients and journal entries;
• Maintain payroll records, to include time, mileage, and sales commission tracking;
• Make bank deposits;
• Sales tax reports and e-filling;
• Month-end account reconciliations;
• Coordinate with CPA as needed.

Office/Administrative:

• Provide general support and liaise with team members, vendors, and clients;
• Optimize file management and records;
• Perform general human resource duties, to include benefits administration and onboarding new hires;
• Assist in ordering office and showroom supplies;
• Maintain the appearance of the showroom;
• Assist with travel bookings and special events;
• Errands and other initiatives as assigned.

REQUIREMENTS

• Minimum 1yr bookkeeping experience; proficiency in Zoho Books preferred;
• Minimum 1yr administrative experience;
• Excellent knowledge of basic accounting principles;
• Knowledge of office administration and procedures;
• Accurate and well-organized, with meticulous attention to detail;
• Technologically intuitive;
• Exceptional written/verbal communication skills;
• Excellent etiquette with guests and clients;
• Resourceful and ability to multi-task and take initiative;
• Flexible mindset and willing to pitch in wherever needed;

• Must be dependable, have good judgement and a highly developed sense of responsibility;
• Possess own car and valid driver’s license;
• Ability to work some evenings, weekends, and travel;
• Familiarity with the local market a plus.

If our new position is of interest to you, please reply with the following information:

(1) A short-written introduction that tells us about you and why you think you would be a good fit with us.

(2) Attach your resume or additionally include:

• A list of your last job position and any bookkeeping/administrative professional and/or educational experience you have – include the name of the position, the company name, and your responsibilities for that job.
• A list of your top 5 skills.
• Your contact information.

Salary & Benefits:

Competitive wages, based on experience

Health insurance

Flexible paid-time-off and holidays